Job Title: Kitchen Extraction & Industrial Administrator

Location: Head Office, Preston

Reports to: Industrial Manager

Employment Type: Full-time

About the Role

Assured Cleaning Services are looking for a new Kitchen Ducting & Extraction Administrator to join our ever expanding team. The Administrator plays a key role within our Industrial Team, working alongside the Industrial Manager to ensure smooth day-to-day operations. This role is crucial in planning team schedules, coordinating with clients, managing Health & Safety documentation, and overseeing the administrative backbone of industrial projects.

You’ll be the go-to person for ensuring that all work is well-organised, compliant, and delivered to the highest standards — while also maintaining strong client relationships and keeping everything on schedule.

Days of work are Monday to Friday, 8:30am to 5pm

Key Responsibilities

• Plan and maintain the Industrial Team’s schedule, booking jobs based on planned maintenance and geographic efficiency.
• Liaise with clients such as McDonald’s and Costco to book jobs and maintain excellent working relationships.
• Prepare job sheets and Health & Safety documentation, ensuring RAMS, permits, and job sheets are ready prior to site arrival.
• Finalise and check job completion paperwork, ensuring all necessary signatures and approvals are in place.
• Compile and distribute post-clean reports and certificates as required.
• Invoice completed works weekly using Sage, and monitor payments to ensure timely release of certificates.
• Manage company vehicle maintenance, inspections, and repairs to ensure fleet safety and compliance.
• Support training initiatives, including inductions and refreshers, and maintain up-to-date records in collaboration with the Industrial Manager.
• Assist with recruitment of industrial operatives following agreed processes.
• Perform various admin duties including payroll submission, hotel bookings, photograph archiving, tracker updates, and logging Non Conformances
• Escalate operational issues to senior management promptly.
• Perform other ad hoc duties as required.

Attributes & Skills

• Highly organised with strong attention to detail
• Calm and composed under pressure
• Confident decision-maker focused on outcomes and customer satisfaction
• Excellent communication skills – both written and verbal
• Proficient with administrative software (e.g., Microsoft Office, Sage)
• Knowledge of Health & Safety compliance (RAMS, permits, vehicle checks) is a plus

What We Offer

• A supportive and collaborative work environment
• Opportunities for growth and professional development
• 30 Day’s holiday per annum
• Free onsite parking
• The chance to work with leading clients and contribute to a high-performing team

How to Apply

Please send your CV and a brief cover letter to natashapickthall@assuredcleaning.co.uk or call Natasha or Tom on 01772 728244

Job Types: Full-time, Permanent

Pay: £27,500.00 per year

Schedule:

• Monday to Friday